Request No. - CAR01259
Contractor Assessment Request Details
| Assessment Type | Existing |
| Vendor | 205756 |
| Contractor | 205756 HARDCASTLE PETROFER PVT. LTD |
| Contractor Location | CHENNAI |
| Contractor Email ID | 205756 HARDCASTLE PETROFER PVT. LTD |
| Plant Code | 1145 |
Preliminary Details For Evaluation
| Contractor Type | Need Based Contractor |
| Name of Company / Contractor | HARDCASTLE PETROFER PVT LTD |
| Contact Person Name | Ajith R |
| Contact Number | 8939841003 |
| Work Description | Die coat lubricant monitor |
| Previous ETL Contracts | No |
| Existing Clientele | Ashley Alteams India Private Limited |
| Organizational Chart | 1259_OrganizationalChart_.pptx |
| Employees Head Count | 150 |
| Employees Deployed Count at ETL | 3 |
| Supervisors Count | 1 |
| Is Sub Contractor Nominated ? | No |
| Sub Contractor | |
| Contractors Financial Health & Capability (Turnover in INR) | 350 Cr |
| C A Certificate | 1259_CACertificate_.pdf |
| Does your last two years balance sheet shows profit? | No |
| Balance Sheet | |
| Do you have at least 3 years of experience for carrying out similar activity? | Yes |
| Experience Certificate | 1259_ExperienceCertificate_.pdf |
Section 1 - Mandatory Requirement
| Sr.No | Requirement Text | Options | License / Registration No. / Policy No. | Attachment | Valid Till | Score |
|---|---|---|---|---|---|---|
| 1 | License under the Factory Act.1948 / Contract Labor Act / Shop Act | Complied | 1624/24299/1987 | 1259_11__section1_.pdf | 31.12.2024 | 5 |
| 2 | Number of employees authorized to deploy as per license | Complied | 100 | 1259_12__section1_.pdf | 31.12.2024 | 5 |
| 3 | Is the organization registered for EPF? | Complied | Document attached | 1259_13__section1_.pdf | 01.12.2040 | 5 |
| 4 | Is the organization registered for ESIC? | Complied | 39000662900000999C11 | 1259_14__section1_.pdf | 31.12.2024 | 5 |
| 5 | Is the organization registered for GSTN? | Complied | 24AABCH5032R1ZF | 1259_15__section1_.pdf | 31.12.2024 | 5 |
| 6 | Workmen compensation Policy / Group Insurance | Complied | OG-24-1901-9902-00000020 | 1259_16__section1_.pdf | 31.12.2024 | 5 |
| 7 | Are workers working hours complied with the current applicable law in the country? | Complied | Declaration Attached | 1259_17__section1_.pdf | 31.12.2024 | 5 |
| 8 | Are wages paid on the basis of Minimum Wages Act? | Complied | Declaration Attached | 1259_18__section1_.pdf | 31.12.2024 | 5 |
| 9 | Licensed Electrical Supervisor / Electrician If Applicable (For Electrical Work) | Complied | Declaration Attached | 1259_19__section1_.pdf | 31.12.2024 | 5 |
| 10 | Any complaint registered against the contractor in past under Labour laws | Complied | Declaration Attached | 1259_20__section1_.pdf | 31.12.2024 | 5 |
Total - 50
Section 2 - Safety Performance
| Sr.No | Requirement Text | Answer | Details | Attachment | Score |
|---|---|---|---|---|---|
| 1 | No. of Accidents (Medical Treatment) in last 2 years | 0 | No any accident reported | 1259_21__section2_.pdf | 5 |
| 2 | No. of Fatalities (Verify from Govt. data / reference check) | 0 | No any fatalities reported | 1259_22__section2_.pdf | 5 |
| 3 | No. of Lost time injuries as per Factories Act 1948 (Injured person not able to work more than 48 hours from time of accident) | 0 | No any injuries reported | 1259_23__section2_.pdf | 5 |
| 4 | No. of Fire Incident in last 2 years | 0 | No fire incident | 1259_24__section2_.pdf | 5 |
| 5 | Has the organisation been prosecuted for an HSE breach or injury to an employee? Specify nos. | 0 | There is no accident happen in our firm | 1259_25__section2_.pdf | 5 |
Total - 25
Section 3 - General EHS Systems
| Sr.No | Requirement Text | Answer | Details | Attachment | Score |
|---|---|---|---|---|---|
| 1 | HSE Policy (Provide evidence by supplying copies of relevant documents) | Yes | We will follow ETL safety policy at site | 1259_26__section3_.pdf | 5 |
| 2 | Induction and Training (provide relevant documents) | Yes | Yes we done classroom & on job traning | 1259_27__section3_.pdf | 5 |
| 3 | PPE’s maintained in Good Condition | Yes | Yes we have maintained all PPE's | 1259_28__section3_.pdf | 5 |
| 4 | Health monitoring of Employees - Medical Check Up Done for employee’s as per Form 7 (date / Fitness Certificate from AFIH doctor) | Yes | Available | 1259_29__section3_.pdf | 5 |
| 5 | Does the organization regularly inspect and maintain hand tools, machinery (cranes, vehicles, hoists/lifting tools, etc.) | Yes | Yes we have maintained all machinery's | 1259_30__section3_.pdf | 5 |
Total - 25
Section 4 - EHS Practices
| Sr.No | Requirement Text | Answer | Details | Attachment | Score |
|---|---|---|---|---|---|
| 1 | Is the contract employee aware of Work Permit System / Work Permit Adherence? | Yes | Our employees are aware of work permit system | 1259_31__section4_.pdf | 5 |
| 2 | Is the organization aware of Method Statement/ Method Statement Adherence? | Yes | Our company aware about the method statement | 1259_32__section4_.pdf | 5 |
| 3 | Are the contract employees aware of Emergency Response Procedure? | Yes | Our employees are aware of emergency response procedure | 1259_33__section4_.pdf | 5 |
| 4 | Has the organization conducted a HIRA study in past / or as a part of current practice? | Yes | Our company conducted a HIRA study to our employees | 1259_34__section4_.pdf | 5 |
| 5 | Does the organization have and follow safe work procedures, documents which define how risks relevant to the contracted activities are managed? | Yes | Our company have and follow safe work procedures | 1259_35__section4_.pdf | 5 |
Total - 25
Section 5 - Plant and Equipment
| Sr.No | Requirement Text | Answer | Details | Attachment | Score |
|---|---|---|---|---|---|
| 1 | Are the tools and equipment used in good working condition? | Yes | Our tools and equipment (La Motte Colorimeter and Thermal Camera) are always used in good conditions only | 1259_36__section5_.pdf | 5 |
| 2 | Do the tools and equipment comply with standards such as ISI Mark / Energy Efficient 5 star rating guidelines? | Yes | Our company used the best quality tools in our company with ISI Mark and energy Efficient | 1259_37__section5_.pdf | 5 |
| 3 | Is the holding handle of equipment in good condition? | Yes | Our equipment (La Motte Colorimeter and Thermal Camera) holding handles also in good condition | 1259_38__section5_.pdf | 5 |
| 4 | Are all plants and equipment compliant with the safety requirements? (including not damaged cables, no loose connections, equipped with 3 pin top) | Yes | Our all plant equipment complaint with the safety requirements | 1259_39__section5_.pdf | 5 |
| 5 | Do contract employees have correct licenses / certificates to operate the plants and equipment? | Yes | Our employees have appropriate knowledge to operate the plants and equipment | 1259_40__section5_.pdf | 5 |
Total - 25
Total Score
| Section | Score |
|---|---|
|
Section 1
Mandetory Requirement |
50
|
|
Section 2
Safety Performance & System Awareness |
25
|
|
Section 3
General EHS Systems |
25
|
|
Section 4
EHS Practices |
25
|
|
Section 5
Plant and Equipment |
25
|
|
Total Score
|
150
|
The overall ranking of pre-qualification is 100 % (Professional)
Approval Process History
| Role | Employee | Request Status | Comments | Updated On |
|---|---|---|---|---|
| Department Head | 400421 - Karthick Gunasekar | Approved | ALL DOCUMENTS CHECKED OK | Jul 22 2023 2:07PM |
| EHS | 400358 - Piyush Jaiswal | Approved | okay | Jul 25 2023 10:04AM |
| HR | 853006 - Mohan B | Resend | Attach PF declaration | Jul 25 2023 2:58PM |
| HR | 853006 - Mohan B | Approved | All documents checked ok | Jul 28 2023 1:14PM |
| CorporateEHS | 400326 - Sunil Sonar | Approved | OK Approved | Jul 29 2023 8:59AM |
| HeadIR | 855987 - Kalyan Pawar | Approved | Approved | Jul 29 2023 10:51AM |